This web page was put together specifically to talk about a segment segments on the UltraFlight Radio Show regarding the filing of a VFR Flight Plan.

Jim Sweeney, USUA and NAPPF Board Member
Going somewhere? Jim Sweeney tells us how to file a flight plan. He covers who you are going to tell, how you tell them and what you should be telling them. Jim gives us the practical way of doing things. And click on the link if you are looking for details on how to fill out the flight plan form. SweeneyCorp, USUA, NAPPF (5/10/05)

Filing a flight plan is not required by regulations; however, it is a good operating practice, since the information contained in the flight plan can be used in search and rescue in the event of an emergency.

Flight plans can be filed in the air by radio, but it is best to file a flight plan either in person at the FSS or by phone just before departing. After takeoff, contact the FSS by radio and give them the takeoff time so the flight plan can be activated.

When a VFR flight plan is filed, it will be held by the FSS until 1 hour after the proposed departure time and then canceled unless: the actual departure time is received; or a revised proposed departure time is received; or at the time of filing, the FSS is informed that the proposed departure time will be met, but actual time cannot be given because of inadequate communication. The FSS specialist who accepts the flight plan will not inform the pilot of this procedure, however.

The figure above shows the flight plan form a pilot files with the Flight Service Station. When filing a flight plan by telephone or radio, give the information in the order of the numbered spaces. This enables the FSS specialist to copy the information more efficiently. Most of the spaces are either self-explanatory or nonapplicable to the VFR flight plan (such as item 13). However, some spaces may need explanation.

Item 3 asks for the airplane type and special equipment. An example would be C-150/X, which means the airplane has no transponder. A listing of special equipment codes is listed in the Aeronautical Information Manual (AIM).

Item 6 asks for the proposed departure time in Universal Coordinated Time (indicated by the “Z”).

Item 7 asks for the cruising altitude. Normally, “VFR” can be entered in this block, since the pilot will choose a cruising altitude to conform to FAA regulations.

Item 8 asks for the route of flight. If the flight is to be direct, enter the word “direct;” if not, enter the actual route to be followed such as via certain towns or navigation aids.

Item 10 asks for the estimated time en route. In the sample flight plan, 5 minutes was added to the total time to allow for the climb.

Item 12 asks for the fuel on board in hours and minutes. This is determined by dividing the total usable fuel aboard in gallons by the estimated rate of fuel consumption in gallons.

Remember, there is every advantage in filing a flight plan; but do not forget to close the flight plan on arrival. Do this by telephone with the nearest FSS, if possible, to avoid radio congestion.